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Writer's pictureAkash Verma

Business Process Automation: A Complete Walkthrough Guide

This article deals with how business process automation allows a business to improve its efficiency, and productivity as well as increase its overall business performance. The mundane and tedious manual tasks that are present in all business processes are difficult to handle manually. By automating these tasks, a business can save valuable time as well as manpower that can be utilized in other forms of business processes to increase overall productivity and performance.



As the world propels forward rapidly towards digitalization, every business is slowly adopting automation as a part of this fast-growing digitalization for their own benefit to remain in the business.

Through the use of Business Process Automation (BPA), every process of a business can be streamlined. This in turn helps a business become more efficient, improves the overall productivity, and also helps in implementing new business models for optimum growth.

However, the chances of such automation business projects failing are high due to various reasons such as:

  • Technical Issues

  • High Implementation Costs

  • Lack of Robust Strategy

  • Resistance to Change

To successfully implement Business Process Automation in your business model there are a few things that you need to implement correctly. Let’s take a look at what Business Process Automation (BPA) is and how it can be achieved.

You can contact Evoluz Global Solutions as they provide excellent Business Automation Solutions for any business.


Business Process Automation (BPA): A Brief


To understand in depth about business process automation (BPA), we must first understand what we mean by process automation.

What is Process Automation?


As the word automation suggests process automation is using technological advancements to automate all the manual tasks that are performed in any business operations.

To automate all such manual tasks, there are multiple robust tools present such as:

  1. Intelligent Document Processing (IDP)

  2. Robotic Process Automation (RPA)

  3. Workflow Orchestration

  4. Artificial Intelligence (AI)

  5. Integrated Systems

  6. Business Rules

What is Business Process Automation?


Business Process Automation also known as Business Automation uses technology as a means to automate various functions and operations that are present in any business organization.

  • With the use of automation, there is a significant increase in the efficiency of an organization as all the traditional manual procedures are converted into fully automated processes saving valuable time as well as valuable manpower.

  • Business Process Automation’s integral objective is to increase the overall efficiency of a business, reduce human errors, standardize processes, and help manual employees save time for investing in other major operations related to a business.

  • By automating all these manual tasks, any business enterprise can pave the way for increased efficiency, and productivity, and reduce all the manual-related costs, which eventually leads to overall business performance improvisation.

Examples of Business Process Automation



To understand the topic of Business Process Automation better, we must take a look at some examples to make it clearer.

There are several processes inside a business organization that can be automated to reduce human errors as well as increase the overall efficiency of a business organization:

  • Employee Onboarding

  • Purchase Orders

  • Customer Services

  • Data Management

  • Accounting and Finance

  • Sales and Marketing and other such processes inside a business organization.

We will take an example of Employee Onboarding to understand the process of business automation.


1.     Employee Onboarding

Though Employee Onboarding might seem an easy task, multiple tasks are involved throughout the onboarding process that are tedious such as:

  • Employee Information Forms Filling

  • Induction Sessions Setting Up

  • Arranging Training Sessions

  • Arranging and collecting all the necessary documents

  • Setting Up Bank Accounts and all such other activities.

The entire process is quite hectic and tedious and can result in chaos without setting up automation. Without automation these processes can result in:

  1. Endless list of paperwork.

  2. Dissatisfaction of employees

  3. Some tasks missing

  4. Decreased productivity

Business Process Automation will streamline all the processes required for any employee onboarding and ensure that all the tasks are transitioned smoothly.  


The Requirement for Business Process Automation for a Business Organization.

 There are several reasons for a business to adopt business process automation. Some of them are:


Revolutionize Your Digital Game

The main reason to adopt the business process automation model is to revolutionize your digital game.

  • Business Process Automation leads to digital transformation which is a hard goal to achieve for any business corporation.

  • This process can help you transform your digital game.

  • You can start working on a few processes and eventually work your way up

Clarity Regarding Your Business 

To implement business process automation correctly, you must know about the involved tasks and the workforce that is designated to complete them. Without knowing these two factors, you cannot design and automate the work process effectively.

  • You can gain clarity as well as train your employees with the use of process mapping.

  • Through the valuable reports and insight you get from the automated processes, you can design the perfect strategy and make your business as ideal as it should be.

Streamline Processes

The one thing that most businesses fail to accomplish is streamlining the processes of their business. By streamlining it means a smooth workflow.

  • An automation system is the best way to streamline processes.

  • By streamlining your processes, you can save valuable time, and discard any meaningless activity, and with that valuable saved time, you can use it to complete other meaningful tasks and add to the value of your business.

Compliance Records 

It is a nuisance to gather all the details regarding your business process and store them equally.

  • With the use of business process automation, every single detail regarding your business processes is stored and recorded.

  • During audits, you can present this data to demonstrate compliance.

Increased Satisfaction of Customers 

Customer is always the king and the satisfaction of customers shall be the most integral goal of a business to attain success.

  • If you focus on streamlining your processes and operational excellence, your customers are bound to be satisfied.

  • For every standard you meet along the way, your credibility will increase and this will in turn lead to more customers preferring your brand or product.

Advantages of using Business Process Automation.



There are many advantages or benefits of using Business Process Automation for a business model. Some of them are:

  • Your business productivity will surge as your data is located on a database. Whenever the need arises, you can simply use the database to extract the required data.

  • Your business becomes transparent as you can monitor and track all your business processes.

  •  Due to this monitoring ability, you can keep an eye out for errors and fix them as soon as they occur.

  • You will gain valuable insights so you can take effective measures against recurring errors.

  • Your workforce will be more productive as all the mundane tasks can be handled by the business process automation tool.

Conclusion

A Business Process Automation tool is a very handy tool when it comes to streamlining your business processes. This automation also allows your workforce to be more productive and effective as all the mundane tasks can be handled by the tool itself. You can allot more of your workforce to the tasks that matter which in turn will increase the overall performance of your business.

Evoluz Global Solutions provides you with the best automation services with an affordable package to enhance your business workflow in a pocket-friendly way.

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